Small guide for work time tracking

Is time tracking a great tool that saves a company’s time, money and resources, or is it an annoying and obligatory feature that allows the supervisor to stalk their employees? When used correctly, time tracking is a great way to increase transparency and efficiency for both the employer and the employee.

If you are using a difficult-to-use time tracking system, an Excel template or a notebook and a pen, time tracking may seem burdensome. However, time tracking can be carried out sensibly with an easy-to-use program. You can get up and running with Duunissa in as little as 10 minutes after signing up. Work time tracking can be easy!

Work time tracking – what is it?

In its simplicity, time tracking means the tracking and monitoring of working hours. It is used to distinguish between working time and free time. The purpose of work time tracking is also to ensure that too much work is not done and that there is also time for recovery.

Today, the easiest way to track working time is with a smartphone app. Of course, stationary recording devices are still useful in workplaces where work is tied to a specific location.

Why is work time tracking important?

Time tracking creates many benefits for the company, the biggest of which are huge time savings and improved work efficiency. With effective time tracking, the company saves a lot of time, money and resources. Working hours can be easily allocated to customer-specific projects, and working hours are not left uninvoiced.

The employee, in turn, can draw a line between working time and leisure time with the help of work time tracking. Overtime work is conveniently saved and flextime balances ensure real-time review of the balance accumulation. It is good to remember that work time tracking is also required by law.

Who is working time tracked for?

According to the law, work time tracking is primarily done to protect the employee. In reality, sensibly implemented and easy-to-use time tracking benefits everyone: the employee, the company, the customer, the payroll clerk, the accountant and, in fact, all other stakeholders working with the company.

Statutory work time tracking

Tracking of working hours is mandatory legislation under Finnish law, and each employee’s working hours and the compensation paid for them must be recorded.

However, the Working Hours Act does not separately specify how the tracking of working hours should be carried out. The most convenient way to do this is through time tracking programs, from which hours can be allocated to various projects, invoicing and directly to payroll.

How to choose a time tracking system

When choosing a time tracking system, it is of course worth paying attention to the company’s own needs and the features of the service. The time tracking application is a daily tool for employees and must be easy to use.

The Duunissa service belongs to the Lemonsoft Group, which offers several time tracking programs. You can compare the features of different programs here »

You can also read about the differences between free and paid time tracking programs on our blog.

Implementation and usability of work time tracking

The implementation and use of work time tracking must be easy. As a company moves into a new process, the change may feel difficult at first. The employee may wonder if it is difficult to enter the hours. How can I remember to make clocking entries? The administrator wonders how the backend system works. With a good and easy to use time tracking system, these issues do not become a problem.

Roles in work time tracking

Who really uses work time tracking? The task of the administrator, i.e., the employer, is to set up the work time tracking system in such a way that the employee’s task is simply to make their clocking entries and enter other necessary data. The daily use of employee time tracking should be as easy and simple as possible. In addition, the employee should be able to look at their own working hours reports, if necessary.

The main user’s task is to review the collected data and forward it to payroll and invoicing, for example. If necessary, access rights may also be granted to others, such as department managers, payroll clerk and accountant.

Time tracking and reports – where does the data accumulate?

In the end, the most important feature of a good work time tracking system is good and extensive reporting, which gathers all the data on clocking entries made during the working day. When the data accumulates securely in the cloud service, it will remain stored for as long as needed. It must be possible to view the reports as desired by the company.

Duunissa work time tracking provides easy-to-use and functional reports. You can choose a ready-made report template from a wide range or create a report just for your company’s needs.

Training

When the suitable program for work time tracking has been found, the most important part is familiarising employees with its use. Employees should also be informed about the benefits and intended use of the program. This reduces suspicion and resistance to change in the implementation of the program.

Duunissa work time tracking is easy to set up. Heavy and time-consuming training is not required. The program can be up and running in 10 minutes, and the employee only has to press “start work shift” at the beginning of the workday and “stop work shift” when it ends.

Support

We understand that support is sometimes needed to use the system. That’s why we offer a quick support service over the phone and online via chat. See contact details here »

Welcome to try easy work time tracking!